NQF Assessment Ready.
Every Day.
NQF visits arrive with 48 hours notice. FormaOS keeps educator credentials, QIPs, and evidence organised — so you demonstrate quality, not scramble.
| Quality Area | Status | |
|---|---|---|
| QA1 — Educational program | Meeting | |
| QA2 — Children's health & safety | Meeting | |
| QA3 — Physical environment | Meeting | |
| QA4 — Staffing arrangements | Working Towards | |
| QA5 — Relationships with children | Exceeding | |
| QA6 — Collaborative partnerships | Meeting | |
| QA7 — Governance & leadership | Meeting |
The Childcare Compliance Reality
These are the risks that keep nominated supervisors and service managers awake at night.
NQF assessment visit with 48-hour notice — evidence not ready
Assessment and rating visits can land with minimal notice. Services caught without organised evidence for each quality area face lower ratings — or working towards ratings that trigger improvement requirements.
Educator WWC cards and first aid certs expiring without alerts
Working with Children checks, first aid certificates, and anaphylaxis training all have expiry dates. One lapsed credential means an educator may be non-compliant — a finding at any assessment visit.
Quality Improvement Plan not updated — regulatory requirement breached
Every approved service must maintain a current Quality Improvement Plan. When QIPs fall behind, your service cannot demonstrate continuous improvement — a core NQF expectation.
Child safety incidents not documented to mandatory reporting standards
Mandatory reporting obligations vary by state and territory. Incidents must be documented, reported to authorities within required timeframes, and notified to ACECQA where applicable.
Working with Children checks for volunteers not tracked
Volunteers, students on placement, and visiting professionals all require valid Working with Children checks. Without centralised tracking, gaps appear — and assessors look for exactly this.
Self-assessment not completed — unable to demonstrate continuous improvement
Services are expected to conduct regular self-assessment against the NQS. Without a structured process, you cannot demonstrate the reflective practice that assessors and regulatory authorities expect.
Every Childcare Framework. Pre-Built.
FormaOS ships with every major childcare regulatory framework pre-loaded. Your obligations are mapped from day one — no manual setup required.
Three Steps to Audit-Ready
Map Your Obligations
Pre-built frameworks load your obligations automatically. Every requirement — mapped, named, and owned.
Govern With Evidence
Every obligation gets an owner, a deadline, and an immutable evidence chain. No more spreadsheets. No more scrambling before audits.
Prove Compliance Instantly
One-click audit-ready reports. Regulator visits, accreditation assessments, board reviews — export your evidence pack in minutes.
Purpose-Built for Childcare Services
Every feature designed around real childcare compliance workflows — not generic task management.
Educator Credentials Table
See every educator's credential status at a glance. WWC cards, first aid certificates, qualifications, and anaphylaxis training — all tracked with RAG status and expiry countdown alerts.
- Working with Children check status per educator
- First aid and CPR certificate expiry tracking
- Qualification verification (Cert III, Diploma, Degree)
- Anaphylaxis and asthma management training currency
NQF Quality Areas Dashboard
Track compliance across all 7 quality areas with element-level completion tracking. Built-in self-assessment tools help your service demonstrate continuous improvement to assessors.
- 7 quality areas with element-level completion tracking
- Self-assessment workflow built into daily operations
- Evidence linkage per element and standard
- Rating predictor based on current evidence coverage
Quality Improvement Plan Builder
Maintain a living QIP that links improvement actions to specific quality areas, tracks progress, and attaches evidence. Always current, always assessment-ready.
- QIP template aligned to NQF quality areas
- Improvement actions with owners and due dates
- Evidence attachment per improvement action
- Progress tracking with completion history
Child Safety Incident Tracker
Structured mandatory reporting workflows that adapt to your state or territory. ACECQA notification timelines built in, with full investigation and resolution tracking.
- State-specific mandatory reporting workflows
- ACECQA notification timeline tracking
- Investigation management with evidence attachment
- Resolution and corrective action documentation
Assessment Visit Readiness
One-click evidence pack export organised by quality area. When the assessor arrives, your evidence is ready — structured, complete, and linked to each NQS element.
- One-click export organised by quality area
- Evidence completeness scoring before export
- PDF evidence pack with table of contents per quality area
- Gap analysis showing missing evidence per element
Centralised NQF compliance tracking across all services with consistent evidence quality
Pre-built NQF framework, educator credential alerts, one-click evidence packs per service for assessment visits
Educator credential management across a distributed workforce with no central office
Automated WWC and first aid expiry alerts, self-assessment tools for educators, QIP tracking per educator
Simple compliance tracking for a small service with limited admin capacity
Pre-built quality area dashboards, volunteer WWC tracking, QIP builder with guided templates
Built for frameworks governed by
Start Governing Childcare Compliance Today
Join Australian organisations that trust FormaOS to maintain continuous compliance.
For small teams getting started with compliance.
For growing organisations with active compliance obligations.
For regulated enterprises with complex multi-framework needs.
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